Burnham Book Festival needs to store personal data about guests, contest entrants and attendees so that we can:
- Organise our programme of events.
- Run writing & cover design contests.
- Keep people up to date about the event.
- Manage entrance to festival sessions.
We will collect, store, amend, share and destroy personal data only in ways which protect people’s privacy and comply with the UK General Data Protection Regulation (GDPR) and other relevant legislation.
We will do all we reasonably can to protect your personal data. You can ask us to remove your personal data from our lists at any time by emailing us here. If we hold your data as a contest entrant, removing your personal data will also remove your entry/entries from the writing competition.
We will only collect, store and use the minimum amount of data that we need in order to organise and run Burnham Book Festival and its writing competition. We will not collect, store or use data we do not need.
Festival Guests
We will store the name, email address and phone number of people who will speak at the festival so that we can coordinate our schedule, update them with any changes and keep them informed about the festival. We will store photographs of guests so that we can promote sessions and document the festival.
Contest Entrants
We will store the name, email address and phone number of people who enter our writing competition so that we can contact them about their entry, any awards their work receives, and to update them on the festival. We will store their date of birth and postcode so that we can confirm they are eligible for the competition. We will store photographs of contest winners so that we can document the festival.
Festival Attendees & Interested Parties
We will store the name and email address of people who book festival tickets, and people who tell us they are interested in receiving information, so that we can inform them about the festival, and update them with any changes that occur. We will store photographs of guests so that we can document the festival.
Access to personal data will be restricted to Burnham Book Festival committee members and, if required, contest judges. Data will be stored on Google drive.
Data about contest entrants who are not included in the festival anthology will be destroyed two months after completion of the festival. Data about entrants whose work is included in the anthology will be retained for the lifetime of the anthology’s publication so that we can contact contributors about changes in publication. In the event that publishers, agents or others with an interest in a writers work request contact details for a writer, we will not share those details directly but will contact the writer to confirm that information can be shared.
Details about festival guests and attendees will be maintained for two years, or until the decision is taken that there will be no future Burnham Book Festival, whichever is soonest. This will allow us to contact guests and attendees about subsequent festival events which they may wish to be part of.
We will endeavour to keep personal information up to date, if you would like to have your personal data updated, or would like a copy of your personal data, please email info@burnhambookfest.co.uk
We will not share personal data with third parties without the explicit consent of the relevant individual, unless legally required to do so.
We will endeavour not to have data breaches. In the event of a data breach, we will endeavour to rectify the breach by getting any lost or shared data back. We will evaluate our processes and understand how to avoid it happening again. Serious data breaches which may risk someone’s personal rights or freedoms will be reported to the Information Commissioner’s Office within 72 hours, and to the individual concerned.